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Residence at Western
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Move-in Planning Guide

Move-in Day Routes 2017

Move-in directions and maps specific for each residence can be found below. These directions are designed to facilitate the most efficient traffic flow, and ensure your move-in is as fast and as smooth as possible.

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Certain directions may require you to take a slightly longer route around the city and through campus to account for the heavy traffic of move-in day. For example, the Saugeen-Maitland Hall main entrance will not be accessible during move-in.

Before leaving home, please print and refer to the move-in routes outline for your specific residence building.

Alumni House PDF file Delaware Hall PDF file
Elgin Hall PDF file Essex Hall PDF file
London Hall PDF file Medway-Sydenham Hall PDF file
Ontario Hall PDF file Perth Hall PDF file
Saugeen-Maitland Hall PDF file  
 

For campus map and directions to Western, please click here >>

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Move-in Schedule 2017

We hope you're excited to move in. We've outlined a schedule so your move-in process is easier. Please find below your move-in date and hours based on your assigned residence building and your last name.

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RESIDENCE MOVE-IN DAYS
 
SCHEDULED TIME
Alumni House Monday, September 4, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Delaware Hall Sunday, September 3, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Elgin Hall Monday, September 4, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Essex Hall Monday, September 4, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Medway-Sydenham Hall Sunday, September 3, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Ontario Hall Sunday, September 3, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Perth Hall Monday, September 4, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
Saugeen-Maitland Hall Sunday, September 3, 2017
 
8 a.m. - 12 p.m. Surnames beginning with A-D
1 p.m. - 4 p.m. Surnames beginning with E-K
 
Monday, September 4, 2017
 
8 a.m. - 12 p.m. Surnames beginning with L-R
1 p.m. - 4 p.m. Surnames beginning with S-Z
London Hall Tuesday, September 5, 2017 and Wednesday, September 6, 2017
 
Please note: We strongly recommend that London Hall residents do not request early move-in days for September 3 or 4, as first-year students will be moving in and traffic circles will be congested.
 

If you are a first-year student who will be arriving later than noon on Wednesday, September 6th, 2017, you must inform your residence front desk of your delayed arrival. Otherwise, we cannot guarantee that we will hold your residence space. All late arrivals are to check in with their residence front desk.

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Move-in Instructions & Tips

To make the move-in process as efficient and easy as possible, here are some instructions and tips.

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  • Orientation Week is dry and alcohol is banned in all University residences. Do NOT bring alcohol of any kind with you to campus, even if you are of age.
  • Ensure that your items are packed securely in boxes or containers that are easy to carry. Well-packed items allow volunteers to move all of your items quickly and efficiently to your room. Do not pack your belongings in garbage bags.
  • Clearly mark all of your items with your first and last name to ensure your belongings are directed properly.
  • Don't pack things in alcohol or liquor boxes. Student volunteers cannot handle these boxes (even if there's no alcohol in them) because Orientation Week is dry.
  • Do not bring family pets with you.
  • Thank you for respecting our limit of one vehicle per resident. Parking is extremely limited during the move-in weekend. Your car will be directed to the nearest parking space as soon as it has been unloaded. Our unloading spaces cannot accommodate hitched trailers due to limited maneuverability.
  • If you live within a few hours driving distance of London you can make your move-in day easier by bringing only the essentials (such as toiletries and clothes) to last a few weeks. You can bring the rest of your belongings on a trip home or have them brought to you. You'll know what you actually need and what you can fit in your room by then! Most students only bring enough items to fit into one standard-sized shopping cart.
  • Follow the instructions of the Residence Staff directing traffic throughout the day. They will direct you to the appropriate vehicle marshalling area for your residence when you arrive on campus. This is where you will wait for your vehicle's turn to be unloaded.
  • With your permission, our student volunteers (Sophs) will assist you in unloading your vehicle and moving your belongings with the aid of a limited number of trolleys. The University will not be responsible for any loss or damage occurring to your belongings during the move-in process regardless of whether they were moved in by a volunteer or not.
  • Let our volunteers know if you'd prefer to move your things in yourself. Please note, Medway-Sydenham Hall and Alumni House do not have elevators.
  • Your driver will be directed to a nearby parking lot for long-term parking once your vehicle has been completely unloaded. Your vehicle will be ticketed by Parking Services and towed if it's abandoned in the unloading zone!
  • For upper-year students living in Alumni House and London Hall, Orientation Leaders will not be available to assist in your move-in process. These student leaders are paired with first-year students to assist with their transition to University life, and are only available at our first-year residences on move-in day.
  • Residents: Follow signs and volunteer instructions to the residence check-in room to receive your room key. If you've been assigned to a double room you've also been assigned to a specific side (left or right) for RezNet purposes.

PLEASE NOTE: At no time may you leave your car unattended in a traffic circle due to fire code. These regulations are also in place during move-out in April. Please consult with your Staff Member about parking and vehicle loading at that time.

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Planning Ahead for Move-in Day

  • Contact your Residence Manager in advance of your move-in day if you are a student with physical challenges who requires assistance with move-in. Contact information for your Residence Manager is available here.
  • Make arrangements in advance at local hotels for family members staying overnight in London.
  • You're free to have belongings shipped to your residence. However, they will only be received if they arrive after you have already moved into residence. You can claim shipped luggage from the front desk.
 

Packing for the Big Day

Getting excited to start packing for the year? Check out what you should bring to residence, what the University provides, what not to bring, and sustainable packing tips.

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WHAT SHOULD I BRING?

  • Alarm clock
  • Backpack
  • Clothes hangers
  • Computer, network cable and power bar
  • Headphones
  • Health card
  • Insurance protection for your property
  • Laptop anti-theft device/lock
  • Laundry bag/basket and detergent
  • Linens, pillows, and mattress cover (for your convenience, order through Residence Linens online now, and they will be waiting for you in your Residence upon your arrival)
  • Personal identification
  • Shower shoes/flip-flops
  • Toiletries and towels (you may wish to bring a container/"caddy" to transport your toiletries to and from the washrooms)
  • Residence Move-In Instructions can be found on the specific residence building pages
  • University documents (consider keeping all of your University publications and correspondence in one file folder)
  • Kitchen supplies (for suite-style residents)
    • Dishes and cutlery
    • Garbage and recycling bags
    • Toilet paper
    • Cleaning supplies for kitchen and bathroom

WHAT DOES THE UNIVERSITY PROVIDE?

  • Closet or wardrobe
  • Desk and chair
  • Dresser
  • Wastebasket and recycling bin
  • Corkboard
  • Bookshelves or desk hutch
  • Shower curtains
  • Bed frame and mattress - approximate mattress size is 203 cm (80") long by 91 cm (36") wide - average underbed storage height minimum 25.5 cm (10"). Alumni House and London Hall have standard double beds 189 cm (74.5") long by 135 cm (53") wide.

WHAT COULD I BRING?

  • Additional reading/desk lamp (halogen lamps are not permitted)
  • Mattress pad
  • Bicycle and a high-quality U-lock, as bicycles sometimes get stolen (bike racks are located outside each residence)
  • Hair dryer/straightener
  • Recreation equipment (please note storage is very limited)
  • Umbrella
  • Mugs or cups
  • Pots and pans (for suite-style residents)
  • Personal safe or lock box

WHAT NOT TO BRING

Don't bring any of the following items into residence. Keeping these items out of residences enhances the safety, comfort, and convenience of both yourself and other residents.

  • Alcohol during Orientation Week, September 3-9, 2017, regardless of your age
  • Beer bottles
  • Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles greater than 40 fluid ounces)
  • Funnels, beer-pong tables, and any other high-risk drinking paraphernalia
  • Pipes, hookahs, vapourizers, and bongs, due to their common association with illegal and illicit drug use
  • Candles and incense, as the burning of these items is strictly prohibited (contact your residence manager if you require candles for religious purposes)
  • Heaters and heat lamps
  • Pets (any type of animal or fish)
  • Appliances of all kinds, including but not limited to: dishwashers, microwaves, freezer, washers, dryers, hot plates, sandwich makers, and indoor grills
  • Furniture of any kind (including but not limited to desks, chairs, mattresses, beds, waterbeds, tables, office chairs, and bed risers)
  • Water coolers
  • Personal wireless router, as it will interfere with the wireless internet provided to your fellow residents
  • Halogen lamps
  • Exercise machines (for example: step machines, treadmills, and stationary bikes)
  • Drum sets and pianos
  • Speaker systems
  • Draperies
  • Flammable liquids and gasses
  • Gas-powered equipment
  • Barbeques
  • Weapons and simulated weapons (for example, firearms, knives, Swiss Army knives, pellet guns, paintball guns, firecrackers, and capguns)

Toaster ovens, cooking grills, kettles, and coffee makers are permitted in suite-style residences only, provided that they are breaker approved by the Canadian Standards Association (CSA) and have an automatic shutoff.

High-wattage electrical equipment (such as computers and some musical instruments) may only be powered using a CSA-approved power bar and circuit breaker. All extension cords must be CSA approved. Use only CSA-approved power bars with surge protectors and built-in circuit breakers in residence. Do not use multiple outlet plugs or extension cords simultaneously. Check your electronics to ensure that their cords are not frayed or damaged. Overloading power outlets is a violation of our building safety code and you may face disciplinary sanctions for doing so. You will be asked to remove equipment that causes overloading and are reminded that you will be held responsible for damage or threat to safety resulting from non-compliance with these regulations.

GO GREEN: SUSTAINABLE PACKING FOR RESIDENCE

  • Pack fragile items with clothes, towels, or old newspapers that can be recycled or reused after you've unpacked. Styrofoam packing peanuts are dangerous to the environment and a pain to throw away!
  • Pack items in bags you will need during the year, like your backpack or suitcases. This stops unnecessary waste from being produced during the moving process.
  • For heavier items, use large plastic containers that can be reused later for storage. Some residence beds have storage room underneath -- great for items you don't need every day!
  • Check local businesses for used cardboard boxes - many will offer them for free!
  • Recycle any cardboard boxes or packaging waste that you may have after you have moved in.
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Get Insured

The University will not be liable, directly or indirectly, for theft or loss of personal property by fire, water, or any other cause, whether the items are placed in your room, in storage, or other areas of the residence.

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The University will not be responsible for any loss or damage occurring to your belongings during the move-in process regardless of whether they were moved in by a University volunteer. You are expected to clearly label your luggage, boxes, bags, and other belongings with your first and last name. You are responsible for moving valuable items into residence yourself. Do not allow University volunteers to handle any items of particular sentimental or monetary value. You will not be compensated for any items that are lost, misplaced, damaged, or broken (by any means) during the move-in process.

The University reserves the right to reassign you to an alternate residence space should facilities require repair work. During the term of your Residence Contract and any renewals or extensions thereof, you must carry insurance coverage at your own expense against loss or damage of your personal property. For more information on insurance requirements, review the Residence Contract PDF file.

You may leave personal property in your room during statutory holidays, the winter break, and Reading Week, unless the University indicates in advance a need to have the room vacated. You should always take valuable items (e.g., jewelry, computers, TVs, etc.) with you when you leave as the University cannot guarantee the security of personal belongings in your room. It is your responsibility to ensure that your doors and windows are locked whenever you are not in your room.

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Early Arrival

Although we would love to have you come as early as possible, we do not have the facilities or staff to accommodate you. Please read more to see if you are eligible to request an early arrival.

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CAN I MOVE IN EARLIER?

Residence Staff are not in place and dining halls are closed before move-in day. Please do not arrive before your scheduled move-in date and time.

Students who need to arrange early arrival, please refer to the table below for your specific procedure. In the case you are to submit a request, you can do so at myhousing.uwo.ca by August 1, 2017. Should your request be granted, please note there may be a charge of $50 for each extra day of accommodation.

Student Group Early Arrival Procedure
Residence Staff, Sophs and Council members Will receive an email by mid-August that outlines early-arrival information and further instruction.
International Students International student move-in days are scheduled for August 31, 2017 and September 1, 2017, to allow time to settle in and participate in international student orientation. For more information, please visit International Students. If you are arriving prior to August 31, 2017, you must submit an early arrival request online at myhousing.uwo.ca.
Out-of-Province Students You are recommended to move in on the domestic move-in dates (September 3 & 4, 2017). Check out the designated date for your assigned residence building. If your travel arrangement requires an earlier move-in date, please send in your early arrival request through myhousing.uwo.ca.
Varsity athletes Contact your coach, or inquire with the Intercollegiate Varsity Athletes Office (519-661-2111) on your early-arrival process.
Any other first-year students from Ontario Submit an early arrival request online at myhousing.uwo.ca.
Questions? Email us at housing@uwo.ca or call 519-661-3547.
 

Moving belongings into a residence room, regardless of whether the resident has moved in or not, constitutes moving in and is subject to the per diem rate.

Residence Dining Halls open on September 3, 2017. Students who have arrived early are responsible for providing their own meals until this time. Some areas of residence may still be undergoing maintenance until residence has officially opened.

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Room Assignment

One of the most exciting parts of moving into your new home is finding out what room you've been assigned. For more information about how rooms are assigned, please visit our Room Assignment page.

Decorating Your Room

Decorating is an exciting part of making Residence your new home! Read below to see how you can decorate your room.

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WHAT MAY I PUT ON MY WALLS?

Use discretion and respect when decorating your room. Don't post anything on either side of your hallway door, interior doors, or walls that may be offensive or upsetting to others. You will be required to remove any material that is deemed to contribute to a negative environment, promotes unwanted comments, and/or contributes to a negative community atmosphere. This includes public displays of discipline letters.

Ensure that decorations are not hung from and do not obstruct smoke detectors, fire alarms, or sprinklers to avoid violating safety codes. We take fire prevention seriously and residents whose decorations have interfered with heat, smoke, or fire detection equipment will receive severe disciplinary sanctions.

Use tacks to hang things from the poster rails that line your room's walls. All types of tape can damage paint and drywall when they've been left in place for several months. You may not paint any part of your room, place stickers and/or use nails, screws, or brackets on the walls, furniture, or fixtures. All materials must be removed from your room when you check out at the end of the year and you will be charged to repair any damages that have been incurred to the walls, furniture, or fixtures in your room.

CAN I USE COMMON-AREA FURNITURE IN MY ROOM?

All furniture in the residences is assigned to a specific room and may not be moved from one room to another. You will be billed for the labour cost of relocating any common-area furniture found in your room.

WHAT FURNITURE MAY I USE IN MY ROOM?

Only University-issued furniture is permitted in student rooms (including desk chairs). This ensures that it's properly assembled and meets safety standards. Personal mattresses, tables, and chairs, and other types of furniture are not allowed because they may create a safety hazard and/or increase the risk of fire.

MAY I CUSTOMIZE UNIVERSITY FURNITURE OR FIXTURES?

For safety reasons, furniture (including closet doors and bed boards) is not to be disassembled or reassembled in a manner for which it was not originally designed. Any furniture that is disassembled or otherwise augmented will be reassembled by a University-employed professional at your cost.

MAY I DECORATE MY WINDOW?

Window dressings are provided in all of our residences. Flags, banners, bed sheets, posters, and/or signs are not to be hung in or out of windows or around residence property except with permission of the Residence Manager upon special request. Alcohol containers cannot be displayed in windows for any reason.

MAY I BRING A SMALL REFRIGERATOR?

Refrigerators brought into residence must be in excellent working condition and conform to all safety, health, and size regulations. The maximum size allowed for personal refrigerators is 53 cm x 55 cm x 84 cm (21" x 21.5" x 33").

MAY I MAKE SNACKS?

Common area kitchenettes are provided for preparing light snacks in traditional- and hybrid-style buildings. These kitchenettes are not designed for food storage or meal preparation. Cooking or preparing meals in traditional- and hybrid-style buildings is strictly prohibited due to problems of sanitation and the increased danger of fire. Residents of suite-style residences are welcome to prepare meals in the kitchens of their suites.

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Orientation Week

Orientation Week (O-Week) can be one of the best experiences of your university life. Find out more about the events and programs we have planned for you.

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Western's orientation program is designed to smooth the transition to university and residence life, help you meet people, and welcome you to the Western community. Orientation Week is planned and overseen by Western's administration, University Students' Council, faculty, staff, students, and volunteers. Events range from campus-wide concerts, faculty-specific orientation, to residence socials. Residence Staff and Sophs are always available to provide peer support. For more information please visit www.oweek.ca.

You can easily access the O-week program on your smart phone. Download 'Guidebook' from the app stores, and search the redeem code 'westernorientation2017'. All event schedules and updates will be at your fingertips.

Your name, room number, and faculty will be used to assign you to groups for orientation activities and to invite you to programs and events related to your academic program throughout the year.

All activities are voluntary; you are free to come and go as you wish and to decide which events you want to attend. There are no planned orientation activities after 1 a.m. or before 8 a.m. on any day to ensure adequate sleep. Please speak with your Residence Staff member or your Residence Manager if you feel that any of the principles of orientation are not being met.

Orientation Week Alcohol Policy

Western's Orientation Week has been dry for more than a decade. Alcohol is not permitted nor made available during Orientation events or in residence. Alcohol is not permitted from the first move-in day until September 10th, 2017 regardless of your age. We have the right to inform your parents and/or suspend you from residence for the remainder of Orientation Week should you come to our attention during Orientation Week for alcohol-related behaviour.

Orientation Week Guest Policy

There is a no-guest policy in effect during Orientation Week (September 3-10, 2017 inclusive), the weekend after Orientation Week (September 15-17, 2017 inclusive) and the Homecoming weekend (October 22-24, 2017 inclusive) to assist with the settling-in period.

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Contact Us     |     FAQ     |     Docs & Forms
 
 
Are you an international student?

Review your International & Exchange Student Move-in Information and
don't forget to RSVP for International & Exchange Student Welcome Day before August 15, 2017.